Tuition discounts are available for part-time/full-time undergraduate or graduate students who qualify for such discounts such as the
- United States military services' active duty military and their dependents
- Civilian Department of Defense employees (no dependents), retired United States military service members (no dependents)
- UIW/SAHS/IWHS employees and their dependents
- University Senior Preparatory Program
The United States military and civilian Department of Defense discounts apply to any student enrolled in all programs at the University of the Incarnate Word. Those students eligible are U.S. active duty military with or without a Tuition Assistance Form and their dependents, U.S. civilian Department of Defense employees (no dependents), and U.S. retired military (no dependents). The discount will be applied to tuition only and any other fees associated with enrollment will be the responsibility of the student. Discounts are not applicable to students for whom 100% tuition is paid by any third party payor. Discounts may be reversed if payment is received after discount(s) are applied. The Business Office and Office of Financial Assistance determine eligibility. Refer to the University Payment Policy located under the Tuition and Financial Regulations. Discounts may vary between University programs (Main Campus, ADCaP, or UIW Online).
It is the responsibility of the student to present their valid identification or current military identification along with any Tuition Assistance Forms to the Business Office within the specified dated as published by the University course schedule. Those courses pertaining to ADCaP, UIW Online and mini semesters have ten days from the first day of classes to submit a valid identification, application and/or TA form(s) to qualify for the discount.
Tuition discounts are available for any individual who is employed at the University of the Incarnate Word, Incarnate Word High School or St. Anthony Catholic High School on a regular, full-time employment agreement (for at least 75% of the time) as faculty, administrator, or staff. Employees may receive tuition remission for themselves for undergraduate and/or graduate classes taken at UIW per the guidelines listed in the UIW/IWHS/SACHS Administrator/Staff Guidelines & Faculty Handbook. Employee tuition waiver forms are available through the Human Resources Office. According to the Administrative/Staff Guidelines, the deadline for submission of Employee Tuition Waiver forms is 14 calendar days after the last day to add a course for the term. For further information, please contact the Human Resources Office at 829-6019. The discount will be applied to tuition only and any other fees associated with enrollment will be the responsibility of the student. Refer to the University Payment Policy located under the Tuition and Financial Regulations.
It is the responsibility of the student to apply for tuition discounts each semester. The student and his/her family must apply using the appropriate application form(s) and provide all necessary information to complete each application (i.e., valid identification(s), tuition assistance form(s)) to receive consideration for these discounts. Applications for these tuition discounts should be submitted to the respective departments or the Business Office according to the deadlines posted in each respective Semester Schedule of Classes. No discounts will be applied after the deadline indicated in the Semester Schedule of Classes. All discounts will be evaluated and assessed to the student account after the last day to add and drop a course for the respective term or within stated deadline outlined in the published Schedule of Classes. In order to continue receiving the discount, the student is responsible for submitting a new application and required information to complete the application each session (fall, spring, summer). Prospective students may call the Business Office at (210) 829-6043 if they need appropriate forms or more information.
*Any student pursing a doctorate (PhD) is not eligible for these discounts, regardless if enrolled in a graduate level course.
Your student financial aid award may be adjusted without notice due to receiving such discount(s). All discounts are subject to change without notice.
*Auditing courses are available to non-student, part-time or full-time students. Auditors that are *non-students or are enrolled in a part-time status pay 50% of regular tuition for lecture courses and any associated course fees; however, full tuition is charged for limited enrollment, private instruction and studio courses.
*Audit courses follow the Last day for 100% Refund for any Undergraduate and Graduate courses. Deadlines may be found in the Main Campus Schedule of Classes (See Academic Calendar) or from the respective program administrator (i.e., ADCaP or UIW Online).
Full-time students may audit one lecture course (3-4 hours) per session (fall, spring, summer) at no cost. Any course fees associated with this enrollment will be the responsibility of the student.
Students are allowed to combine their total number of hours within a respective session to determine their full-time status. Undergraduates on the Main Campus are consider full-time with 12 + enrolled hours, a Graduate and Doctoral student on the Main Campus is considered a full-time status at 9 + hours. Full-time doctoral status changes when doctoral student is in dissertation writing phase and/or enrolled 3 + hours. If a full-time student falls under banded tuition and, with the audit class, does not exceed a total of 18 hours, no discount will be granted.
*Students enrolled in our ADCaP program will be allowed to audit courses within that program. Audit discounts are not applicable to UIW Online courses.
The deadline for changing enrollment in a course from graded to audit status is printed in the Academic Calendar located in the University Course Schedule.
Tuition Due: Tuition is due on/by the first day of class or enrollment of payment plan must be completed.
Semester Invoices are published monthly at the ePayment Center. An e-mail notification will be sent to your UIW e-mail account when a new invoice is published.
Secured Web payments for tuition and fees are accepted online. Please log in to MyWord portal and click on ePaymentCenter located within the QuickLaunch Navigation. Further instructions can be accessed at the UIW Business Office page. Cash, *check and credit card payments
for the payment of tuition and fees are accepted at the Business Office, Monday through Thursday 8 a.m. to 6 p.m. and Friday 8 a.m. to 5 p.m. Payments sent via mail should be forwarded to: UIW Business Office, 4301 Broadway CPO# 291, San Antonio, Texas 78209. All checks must include the student’s name, student account number, and specific term to insure proper credit to account.
*Drop Box located next to Rm. 190 in the Administration Building
The following credit cards are accepted: Master Card, Visa, American Express and Discover.
Financial Aid: Students must submit a Free Application for Federal Student Aid (FAFSA) and a UIW Student Information form every year. To be eligible for federal loans, you must be enrolled at least half-time. Students enrolled in terms of eight weeks or less will not receive disbursements for federal loans until they attend half-time hours for the overall semester. A student is limited to a maximum of two courses per 8-week term. Visit the Financial Aid website for more info
Payment Plans: The student can divide their charges into installments. It is the responsibility of the student to enroll in a payment plan each semester. Failure to remit these payments may result in the withholding of credits, transcripts, diplomas, registration. In addition, a late payment fee may be assessed each month for not submitting tuition payments, as agreed. However, this will not exempt students from liability for those charges. Enrollment into this plan includes an application fee of $50.
Students are strongly encouraged to register in advance for both semester terms at the beginning of a semester. For example, registering for both Fall I & II by the start of the Fall I semester. This allows tuition charges for both terms to be included in the payment plan sooner with the availability of more installments.
Enrolling in a Payment Plan: Visit the E-payment Center by logging into the MyWord Portal. You will see a link to enroll in a ADCAP/Online Payment Plan.
Deferred Tuition is available to those students who use the following methods of payment:
- VA benefits: Requires the student complete all requirements with the UIW Veterans Affairs Office each term.
- Military Tuition Assistance: Requires the student initiates and completes TA set up with the military and/or sends TA vouchers to the EAP Business Office by the first day of class.
- Employer Paid Tuition: Requires the students provide a letter/document each semester as verification.
Registration: Student Tuition Account must be current in order to register for future semesters.
Registration at the University of the Incarnate Word (UIW) constitutes a financial responsibility to UIW. It is ultimately the students responsibility to ensure their tuition is paid.
Appeals to Refund Policy
For exceptions to this withdrawal and refund policy due to medical or other extenuating circumstances contact your ADCaP Advisor.